Student Contacts
Table of Contents
Existing Contacts
Before creating a new contact, we recommend you search PowerSchool to see if the contact already exists. If it does, you can tie the student(s) to it.
From the Start Page change the Search Filter to Contacts. You can change the filter is needed.
Click on the Name of the Contact.
Under Students select Add Students
In this screen confirm the Active check box is checked in.
A pop up on the right will appear to search for the Student. It Defaults to search by Last Name. You can click View Field List to search by different fields.
Select the Student by clicking the Check Box next to the Student's Name. Select the correct relationship under Relationship to Student. If the contact needs Parent Portal access to the student and their account already exists select the check box for Data Access. Click Submit to apply your changes.
If their Parent Portal account isn't active the check box for Data Access will be grayed out.
If this contact is in need of a Parent Portal Account under Web Account Access select Add Account.
Only fill in the fields highlighted then select Ok to save the changes.
The Password entered is just a temporary password until the user signs in for the first time.
If their account already exists but they can't sign in, you can also update ANY log in information tied to the account in this screen.
New Contacts
From the Start Page search the student. On the left hand-side menu under Information select Contacts then select Add.
Search to see if the contact already exists. If it does, check in the the Check Box next to the Contact's Name. Select the correct relationship under Relationship to Student. If the contact needs Parent Portal access to the student and their account already exists select the check box for Data Access. Click Submit to apply your changes.
If their Parent Portal account isn't active the check box for Data Access will be grayed out.
If the contact doesn't exist, select New Contact.
Under Demographics fill in the information needed.
If this contact is in need of a Parent Portal Account under Web Account Access select Add Account.
Only fill in the fields highlighted then select Ok to save the changes.
The Password entered is just a temporary password until the user signs in for the first time.
Under Students select Add Students.
A pop up on the right will appear to search for the Student. It Defaults to search by Last Name. You can click View Field List to search by different fields.
Select the Student by clicking the Check Box next to the Student's Name. Select the correct relationship under Relationship to Student. If the contact needs Parent Portal access to the student and their account already exists select the check box for Data Access. Click Submit to apply your changes.
If their Parent Portal account isn't active the check box for Data Access will be grayed out.
Under Phone Numbers, Email Addresses and Addresses select Add.
Fill in the fields with the information you have.
Please note if any data isn't filled/updated it will impede future outreach to a student's contacts.
Remember to Submit at the bottom right of the page.
Relationship and Flagged Categories
From the Start Page search the student. On the left hand-side menu under Information select Contacts.
Click the Pencil Icon on the right for the Contact that the information is being added on.
Under Active confirm everything is filled in for this contact then Submit
If the contact needs Parent Portal access to the student and their account already exists then under Data Access enable access and set email notification preferences then Submit.
